Loss of Shares

In case of loss of physical share certificate(s), the following documents are required to be executed:

  1. A copy of FIR or police complaint lodged with nearest police authorities within jurisdiction.
  2. An Indemnity Bond executed and duly stamped with Rs.200/- on Non-Judicial Stamp Paper OR by Affixing Special Adhesive Stamps OR by franking, and witnessed by one surety duly verified in the presence of Executive Magistrate or a Notary Public. Kindly note separate formats are prescribed for issue of duplicate share(s) lost by holder and for issue of duplicate share(s) lost by purchaser (i.e. shares lost/misplaced along with Transfer Deed by prospective transferee). Use the one applicable to you as the case may be.
  3. An Affidavit executed on Non-Judicial Stamp Paper of Rs.50/- duly verified in the presence of Executive Magistrate or a Notary Public.
  4. A demand draft for Rs. 350/- payable in favour of ‘Gujarat Industries Power Company Limited? payable at Baroda towards proportionate cost of advertisement to be published in the newspaper.

On receipt of required documents, the duplicate share certificate9s) will be issued to the shareholder(s)/purchaser(s) after giving a public notice in newspaper, provided no objection is received to the same within the time stipulated in public notice. As a result, this entire process can take upto 2-3 months.

Indemnity Bond for Issue of Duplicate Share Certificate.

Indemnity Bond for Transfer of Shares alongwith Issue of Duplicate Shares without Producing Transfer Deed.

Sr.No Details Download
1. Indemnity Affidavit By Holder PDF file that opens in new window. To know how to open PDF file refer Help section located at bottom of the site.(1.21 MB)
2. Indemnity Affidavit By Purchaser PDF file that opens in new window. To know how to open PDF file refer Help section located at bottom of the site.(392.97 KB)
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